PES IS HIRING: Administrative and Finance Officer

[Posting on behalf of the Philippine Economic Society]

Application Closing Date: 22 May 2026 at 17:00 (GMT+8), or until a successful candidate has been identified.

Location: Hybrid, office location at the Philippine Social Science Center, Quezon City

Term: Contract-based

Start Date: 22 May 2026

Vacancy: One (1)

Salary: The gross monthly salary for this position is PhP 31,525.00 on top of other benefits (living allowance, rice allowance, etc.)

About the Employer: 

The Philippine Economic Society (PES) is a non-stock, non-profit organization founded in August 1962.

The primary purpose of the association is to foster and encourage professional relations among economists and seek to improve the standards of economic research and instruction in the Philippines.

About this Role

In general, the PES Administrative and Finance Officer will be responsible for the day-to-day coordination and management of PES activities, ensuring the effective implementation of activities, initiatives and partnerships. 

Specifically, the PES Administrative and Finance Officer has the following responsibilities:

Secretariat Work

1. Schedule, organize and document the Board of Trustees meetings;
2. Coordinate the new composition of the Board of Trustees and the election every year;
3. Serve as the liaison and coordinator of all activities of the Board of Trustees, including minutes of meetings and agenda, plans, and administrative and logistical/fiscal requirements; and
4. Coordinate travel arrangements and other logistics, the release of funds for each activity, and the appropriate and complete liquidation report for every after-activity.

Knowledge Sharing Events

1. Lead in the preparation of lectures, and conferences, including documentation of proceedings, as needed;
2. Disseminate information on PES’s and its conferences and other activities.

Membership Work

1. Promote individual and institutional membership with PES;
2. Monitor the compliance of members with PES’ membership requirements.

Administrative and Finance Work

1. Liaise with the SEC, BIR, and other relevant government agencies to ensure regulatory compliance of the PES;
2. Coordinate with the local government unit to secure business permits and other required accreditations;
3. Organize financial documents and coordinate with auditors for the preparation of the annual financial report;
4. Prepare disbursement vouchers in accordance with the approved budget;
5. Facilitate the timely payment of services and honoraria to service providers;
6. Oversee the collection and proper documentation of official receipts for liquidation purposes;
7. Liaise with bank representatives to validate deposits and withdrawals related to the project fund.

Reporting and Record Keeping

1. Lead the preparation and dissemination of the PES Annual Report;
2. Lead in writing the reports and presentations, and other documentation as may be required;
3. Ensure upkeep of files, documents related to the PES members, Board of Trustees, Committees and other relevant documents;
4. Provide regular updates to the Board of Trustees, particularly on the progress or achievement of objectives and activities.
5. Perform other related tasks assigned by the President or its Board of Trustees.

Qualifications

1. Knowledge, skills, and abilities
   • Excellent written and verbal communication skills and strong interpersonal skills
   • Knowledge of GSuite programs, MS Office programs
   • Able to travel frequently and independently to project sites
   • Able to work well in a multi-task environment, independently and with a team
   • Able to prioritize assignments to meet deadlines

2. Other personal qualities

• Honest
• Hardworking 
• Meticulous/detail-oriented 
• Resourceful
• Diligent

3. Training and experience

• A bachelor’s degree in Business Administration, Management, or any related discipline
• At least 3 years of work experience in administrative work and office and financial management

How to Apply:

You will need to submit a current CV, a cover letter explaining why you want to work with PES, and the names and contact details of three (3) professional references. Please include “PES Officer – Surname” in the subject line of your email and send all requirements to recruitment@pssc.org.ph by 22 May 2026 at 17:00 (GMT+8). Please address the cover letter to: Dr. Roehlano M. Briones, President, Philippine Economic Society.

If you are interested in the position but feel that your experience does not align perfectly with the requirements, we still encourage you to apply. For questions or to request additional information, please email recruitment@pssc.org.ph.

Please note that the successful applicant may be required to secure an NBI Clearance prior to onboarding.

We thank all applicants for their interest, but only those shortlisted will be contacted.